GENERAL INFORMATION ABOUT ANAMBRA STATE INDEPENDENT ELECTORAL COMMISSION
(ANSIEC)

1.0 Commission
      The Commission was dissolved on 10th April 2006 and has not been reconstituted.The Secretary, Sir Emma Ezenwaji       (JP) is holding forth.

2.0 Departments And Functions
      The Commission has six Departments

3.0   Six Autonomous Unit:

4.0  Local Government Area Offices
      The Commission has offices in the 21 Local Government Areas in the State. Each Local Government Area Office is        headed by an Electoral Officer (E.O.), assisted by an Administrative Officer (A.O.) Logistics and Operations Officer        (L.& OPS), Computer Operator and Clerical Officer.

5.0 Capacity Building
       The Commission has maintained a culture of training and re-training of its staff. The areas covered include Election        Matters and Public Services Rules, to enable staff keep abreast with Election issues around the world and Public        Services ethos. The training takes place every Monday. The last training before this publication took place Monday, 26th        June 2006 with a lecture on "How to Manage a good Secretariat" by Mr. G.T. Ilechukwu, Electoral Officer, Ihiala        Local Government Area.

6.0: Installation Of Internet At The Headquarters
       Work is on-going on the installation of internet facilities at the Headquarters. This will be completed and ready for use by        Friday 30th June 2006.

7.0: Production Of ANSIEC Journal
      Efforts are in full gear for the production of the maiden edition of ANSIEC Journal. Some notable members of the       academic have been approached to serve as editorial advisers, and they have given their consent to be part of the       publication.

FUNCTIONS AND DUTIES OF DEPARTMENT AS ASSIGNED BY THE COMMISSION

LOGISTICS AND TRANSPORTATION

     1. Logistics Unit
         - Procurement of Electoral materials under the directive of the Commission. -
         - Provision of Electoral materials store.
         - Timely distribution of Electoral Materials under the directive of the Commission together with Operations and Field             services Department.
         - Development of strategies for the distribution of Electoral materials in liaison with Operations and Field services            Department.
         - Determination of special routes for the transportation of Electoral materials.
         - General supervision of all matters relating to retrieval of excess materials after the Elections.
         - Ensuring that no shortages occur in the procurement of Electoral materials.
         - Any other duty that may be assigned to the unit.

     2. Transport Unit.
          - Compilation of all vehicles in the Commission?s fleet.
          - Supervising the repairs of vehicles in the Commission?s fleet.
          - Determining special transport requirements for the conduct of Election and other Electoral activities.
          - Advising the Commission in the procurement of vehicles and motorcycles.
          - Handling approvals from staff for the use of pool vehicles.
          - Other duties as may be assigned to the unit by the Commission.

OPERATIONS AND FIELD SERVICES DEPARTMENT

   1. Operations Unit.
       - Development of distribution chart for elections.
       - Computation of communication requirements for the conduct of all elections as directed by the Commission.
       - Computation of polling both requirement for the conduct of elections and other electoral matters.
       - Computation of ballot boxes requirement.
       - General pre-planning of electoral activities.
       - Development of Election Guideline for the conduct of Election and electoral activities.
       - Coordinating State institutions and other Government approaches in mobilizing logistics for the conduct of elections
       - Training of Electoral materials distributed to L.G.A's by logistic officers.
       - Other duties as maybe assigned to the unit by the Commission.

   2. Field Services Unit
       - Co-ordination of Electoral activities in all the L.G.A's as may be directed by the Commission
       - Ensuring the proper location of polling stations.
       - Ensuring the proper distribution of registered voters in the polling stations of every ward.
       - Training of electoral personnel in liaison with the Human Resources Management Department.
       - Services in the Committee of the Commission for delimitation of Local Government Areas into Electoral wards.
       - Suggest remedial and contingency measures that can be relied upon, in cases of administrative lapses on the part of           electoral officials.
       - Revises periodically; electoral guidelines in liaison with the Legal Services Unit of the Commission, in keeping with the           prevailing laws.
       - Monitors the registration of voters exercises and other INEC activities.
       - Other duties as may be assigned to the, unit by the Commission.

GENERAL ADMINISTRATION DEPARTMENT:

       - Ensures that all circulars from establishment and all other government agencies/parastatals are sent to the Commission.
       - Interpretation and implementation of external and internal circulars.
       - Coordinating the activities and operations of all Security agencies in the Commission.
       - Handles all leave matters.
       - Oversees the Works & Estate Units.
       - In-charge of the Commission's reception.
       - And any other duties as may be assigned by the Commission.

HUMAN RESOURCES MANAGEMENT DEPARTMENT

      - Organizes training for the Commission
      - Organizes training for Electoral Personnel
      - Advises the Commission on relevant external training for staff.
      - Co-ordinates discipline matters.
      - Handles welfare programme of the Commission
      - In-charge of Registry & Records matters
      - Handles appointments under Commission's directives.
      - Co-ordinates transfers and secondment
      - Compiles and updates staff nominal roll.
      - And any other duties as may be assigned by the Commission.

PLANNING RESEARCH & STATISTICS DEPARTMENT:

  1. Planning
      - Liaises with Operations and Field Services Department in planning of Elections.
      - Monitoring of the all programmes of the Commission to determine compliance with initial specifications.
      - Evaluation of all Commission?s projects.
      - And any other duties as may be assigned by the Commission.

   2. Research
      - Research into areas of concern of the Commission.
      - Publications of occasional papers
      - Publication of books and journals.
      - Analysis of issues of concern to the Commission from Daily Newspapers, periodicals and magazines.
      - Assisting in the training programmes of the Commission.
      - Analysis of the situation reports from the field
      - And any other duties as may be assigned by the Commission.

   3. Statistics:
      - Sourcing of both SIEC's and INEC's data for analysis of the Commission's activities. -
      - Date of a data bank for the Commission in liaison with Library & Document Unit.
      - And any other duties as may be assigned by the Commission.

AUTONOMOUS UNITS

   1. Corporate Affairs
       - To project the good image of ANSIEC.
       - To keep the electorates, press and general public adequately informed about electoral activities.
       - Advises the Commission in the mobilization of the electorate.
       - Co-ordinates the commission's press conferences.
       - To carry out publication for enlightenment and documentation.
       - Receives the Commission?s guests and staff and provides accommodation, when necessary
       - Handles all hospitality matters of the Commission.
       - Formulates information management and publicity strategies to enhance the goals of the Commission.
       - Monitoring all litigations and enlightens the public.
       - Undertakes news analysis, uniting of features and rejoinders in Local and national papers.
       - Ensures that they co-ordinates and moderate in all Commission?s functions and activities.
       - And any other duties as may be assigned by the Commission.

   2. Library & Documentation

     (i) Library
         - Ensures that a sound departmental library is developed for the Commission. .
         - Acquire all relevant books under the Commission?s directives.
         - Ensures that all the past issues of newspapers, Commission?s lectures, and other publications relevant to the             Commission are bound and stocked.
          - Ensure that all occasional papers and publications are available in the library.
          - In-charge of the Commission?s Internet Services.
          - And any other duties as may be assigned by the Commission.

      (ii) Documentation
           - Liaises constantly with the Planning Research Statistics Department
           - Ensures that all analysis from Planning Research & Statistics are preserved.
           - Ensures that all programmes and activities of the Commission are documented and preserved on monthly basis.
           - Assembling and binding of the situation reports from the field on quarterly basis.
           - And any other duties as may be assigned by the Commission.

   3. Commission's Secretariat Unit
       - Assists the Commission's Secretary in the preparation of the Commission's meetings.
       - Assists the Secretary in ensuring that the minutes of the Commission's meeting are taken, and distributed in good time to           Commission's members.
        - In-charge of Computer Pool.
        - Ensuring that the Commission minutes are kept.
        - Procurement of newspapers and other periodicals.
       - And any other duties as may be assigned by the Commission.

LOCAL GOVERNMEBT AREA OFFICES

    1. Electoral Officer (E.O)
        - In-charge of Local government Offices. Chief Executive of Government Offices
        - Co-ordinates all electoral activities in his Local Government Area.
        - Serves as the liaison officer between the Local Government and Headquarters.
        - Approves all requests from staff serving in the Local Government.
        - And any other duties as may be assigned by the Commission.

    2. Administrative Officer
        - Assists the E.O in the administration of the Local Government Offices.
        - Is the Accounting .Officer in the Local Government Office.
        - In-charge of the Commission?s administrations in the Local Government Office. .
        - Heads the Commission?s Secretariat in the Local Government. .
        - And any other duties as may be assigned by the Commission.

   3. Operations & Logistics Officer
       - In-charge of the Commission?s Store in the Local Government.
       - Assists the Electoral officer in the distribution of electoral materials.
       - Assists the Electoral Officer to develop strategies in the distribution of electoral materials.
       - And any other duties as may be assigned by the Commission.

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